Security in Tracker
Tracker security is based around assigning individuals appropriate password protected levels of access and permissions to view groups.
There are currently 4 levels of access in Tracker, they are:
- Administrator - Has complete access to all records and may set the Access Level and group view permissions for all other users.
- Leader - May view all records and reset the password for other users but not their access level or group view permissions.
- Users - May view most records but only the minimum personal details on the first page for other users and they can only reset their own passwords.
- No Access - This is the default setting for users entered into the database. An Administrator must change their access level if they need to get into Tracker themselves.
When Tracker is used for the first time there is a single preset Admin account. Once further people have been added to the database the Admin account User can change other people’s access levels using the Password page on the Personal Details form.
Note: The Password page on the Personal Details form is only visible to Administrators, Leaders and the person whose details are on display. The Access Level drop down box on the Password page is only visible to, and may only be changed by, users with Administrator level access. The Group Select area is also only changeable by an Administrator.
In addition to the person’s Access level, a person must be given specific permission to see the details of any Unit, Group or Section. This is done by clicking on the [+!] button beside each Group or clicking on Select which selects all Groups.
A User’s password may be changed by Administrators, Leaders or the person themselves by entering the old password and the new password in the appropriate boxes then clicking on the Change Password button to action the change.
Note: There must always be at least 1 person with Admin level access in the database otherwise no new users can be given access rights. Tracker will not allow the last person with Admin level access to be deleted or their access level changed, you must give someone else Admin level access first.